Event Planning

Our tearoom, located in the historic Seneca Center in Morgantown, WV, hosts a variety of events, including but not limited to baby and bridal showers, retirement and birthday parties, and other special events.

All special events hosted at The Tea Shoppe are allotted a two hour time slot.* We have two tea rooms available. Our Main Dining Room seats up to 50 guests and our newly expanded and renovated Event Dining room now seats up to 25 guests.

You are welcome to decorate our dining rooms for your special event, but no confetti or glitter. Also, please do not use tape on our painted walls. Balloons and party favors are welcome. Please notify us if you will have any outside large decorations, i.e., balloon arches, flower walls, furniture, etc., so we can determine if there is enough room in the dining rooms. Also, please notify us if you will be using an outside decorating/event vendor.

You may also bring in a professionally made cake. (NO home-baked cakes – this is a Health Department requirement). We do not charge a cake-cutting fee, however we do ask that you bring in your own paper plates and forks. No other outside food or beverages are permitted. You may, however, order cookies, cupcakes or a custom full-sized dessert through our in-house pastry chef. Upon prior request, we will be happy to provide a gift table.

The menu must be selected in advance. For parties of 15 people or more, one of our tea services (Afternoon, Formal or Royal) must be selected. For guests under 10 you may select the Children’s Tea Service.

Also, if you wish to bring in your own tablecloths (to replace ours), a $50 room set up fee will be added.

Reservation Details

A non-refundable room fee ($100 for Main Dining Room and $75 for Event Dining Room) is required if your event is scheduled for a Saturday or Sunday. This will hold your date. Parties are a maximum of 2 hours from your scheduled start time and must be vacated at your scheduled time. We do allow a 30 minute set-up prior to your event. Additional time can be added at a rate of $50 per 30 minutes prior to your event.

The cost is based on the tea service chosen per person, plus tax, and a 20% gratuity. It can be paid either at the beginning or the end of your event. Wine/Mimosas are available at a per glass cost.

Main Dining Room
You will need to host a minimum of 26 guests to reserve the entire Main Dining Room.

If you have less than 26 guests for your final headcount, we reserve the right to either move your event into the Private Dining Room or charge you the minimum of 26 people.

The Main Dining Room is available Saturday after 3PM, and Sunday 11AM – 3PM for large groups.

A final guest head count** is required 72 hours prior to your scheduled special event. Dining room set-up and food preparation will be completed for the final head count provided. Also, any special dietary requirements (i.e., Gluten free, Vegetarian, Vegan, allergies), for your guests must be identified when your final headcount is provided. Dietary changes will not be possible the day of your event.

Event Dining Room
This room can be reserved for groups of 15 to 25 people (There is a minimum of 15 people to reserve this room on a weekend). A $75 room fee is required for Saturdays or Sundays. If you wish to schedule a large event during the week, especially in the month of December, we will only schedule it at 10AM-12PM or 3PM-5PM and a non-refundable room fee will apply.

A final guest head count** is required 72 hours prior to your scheduled special event. Dining room set-up and food preparation will be completed for the final head count provided. Also, any special dietary requirements (i.e., Gluten free, Vegetarian, Vegan, allergies), for your guests must be identified when your final headcount is provided. Dietary changes will not be possible the day of your event.

Children’s Tea Party Policies

Due to the increased number of tea parties for children, we have implemented the following policies to ensure your child’s event runs smoothly and there is no disruption to our other guests. These policies apply to all parties for children aged 12 and under.

• All children are expected to show good manners during the party, being polite and respectful to each other, parents, and our staff.
• There must be at least one supervising adult at the party at all times.
• Children must remain in their seats unless accompanied by an adult. Absolutely no running, dancing, or climbing on furniture (This includes running down the hallway and climbing into the alcove in the Event room).
• No outside food is allowed, with the exception of professionally made cakes.
• All games or activities and outside entertainment (storytellers, princesses, etc.) must be approved in advance of the event. No items/toys that make noise are permitted.
• We request the use of ‘inside voices’ as to not disrupt other guests.
• If necessary, Tea Shoppe staff has the authority to remind children to obey these policies and request that parents ensure that the policies are followed.

Groups & Clubs

We welcome regular groups and clubs (Book clubs, Bridge clubs, Garden clubs, Red Hats, etc.) to reserve our Event Dining room during the week only (Tuesday through Friday). Please note the following:

• All clubs are limited to 2 hours in our Event Dining Room. If you require longer, a room fee of $75/hour will apply.
• We will NOT host clubs in the Event Dining Room for the months of October, November & December due to increased traffic in the restaurant.
• As we do not charge your group a room fee, it is expected that your club members will order food and beverages. Members may NOT bring in outside food or beverages.